Executive Administrator - Global Sales

World Wide Technology - Saint Louis, MO

Full-time - Senior

Saint Louis, MO

5,001-10,000 employees

Wholesale Trade Agents and Brokers

About the position

The Executive Administrator for Global Sales at World Wide Technology is responsible for providing high-level administrative support to the Executive VP, SVP, and other leaders within the global sales organization. This role requires exceptional organizational skills, attention to detail, and the ability to manage complex scheduling and travel arrangements. The ideal candidate will thrive in a dynamic environment, demonstrating discretion and professionalism while supporting the leadership team in various administrative tasks.

Responsibilities

• Manage the schedules and travel arrangements of the identified leadership team.
• Provide executive assistance for a wide range of senior management functions, including client meetings.
• Coordinate the scheduling and handle logistical arrangements for internal and external meetings.
• Exercise extreme diplomacy in managing the expectations of external stakeholders regarding executive availability and other asks.
• Carry out all responsibilities and assigned tasks in a professional manner with the highest standards of excellence.
• Prepare business and private correspondence as needed.
• Efficiently manage calendars and coordinate effective business meetings, ensuring proper planning and documents are present.
• Manage extensive travel planning for EVP, SVP, and reporting leaders.
• Manage all expense reports in a timely manner, securing appropriate signatures and tracking documents through the approval processes.
• Assist with the creation and adherence to standard policies and processes.
• Event planning and support for all leadership quarterly and annual meetings.
• Manage the ordering and sending of business-related gifts and flowers.
• Support other administrative projects within the sales organization and enablement team as needed.

Requirements

• Minimum of 10 years' experience in an Executive role.
• Excellent organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills and advanced administrative skills.
• Proactive work ethic with a proven ability to plan ahead and anticipate needs.
• Strong time management skills, translating to an ability to multitask and meet deadlines.
• Experience handling a wide range of administrative and support tasks, including complex scheduling and travel arrangements.
• Significant experience with MS Office (Word, Excel, PowerPoint), Outlook, OneNote, SharePoint, etc.
• A collaborative team player with excellent interpersonal skills.
• A creative thinker who can solve problems with meticulous attention to detail and etiquette.
• Strong problem-solving skills and commitment to quality.
• Proven ability to exercise good judgment and manage ambiguity while maintaining confidentiality.
• Positive, professional, and congenial attitude.

Benefits

• Health, Dental, and Vision Care
• Onsite Health Centers
• Employee Assistance Program
• Wellness program
• Competitive pay
• Profit Sharing
• 401k Plan with Company Matching
• Life and Disability Insurance
• Tuition Reimbursement
• PTO & Holidays
• Parental Leave
• Sick Leave
• Military Leave
• Bereavement
• Nursing Mothers Benefits
• Voluntary Legal
• Pet Insurance
• Employee Discount Program