Executive Administrator to the Provost

$81,000 - $106,500/Yr

Ohio State University - Columbus, OH

Full-time - Mid Level

Columbus, OH

1,001-5,000 employees

Educational Services

About the position

The Executive Administrator to the Provost at The Ohio State University plays a crucial role in supporting the Office of Academic Affairs by managing the provost's scheduling needs and facilitating communication across various constituencies. This position requires a high degree of autonomy, confidentiality, and sound judgment, as well as the ability to adapt to shifting priorities and deadlines. The Executive Administrator will also oversee the coordination of executive assistants and may supervise student employees, ensuring a high level of support within the office.

Responsibilities

• Facilitate day-to-day scheduling needs for the provost.
• Provide support on a range of issues and special projects.
• Compile background information and obtain final materials and briefings for the provost.
• Organize and prepare agendas for meetings and provide transcription services as needed.
• Assess inquiries and requests for information, determining effective courses of action.
• Serve as a liaison and relationship-builder with faculty, staff, students, and OAA leadership.
• Facilitate communication to staff, students, faculty, and administrators as appropriate.
• Coordinate the Executive Assistants who report to the OAA Vice Provosts.
• Manage leave to ensure consistent executive assistant support.
• Supervise student employees assigned to work in the provost's office.

Requirements

• Bachelor's degree or equivalent experience in an administrative capacity to senior-level executives.
• 6 years of relevant experience required.
• Considerable experience interacting with senior leadership in an academic setting.
• Demonstrated experience communicating with poise and precision.
• Supervisory experience with the ability to lead and support a team.
• Proficiency with computers (PC and Mac) and necessary software programs, including Microsoft Office.
• Excellent organizational skills and attention to detail.
• Dedication to providing excellent customer service and professional etiquette.

Nice-to-haves

• Advanced degrees in a relevant field may be desirable.
• Knowledge of Ohio State and Ohio State system-wide governance, instructional and research programs, and policies.

Benefits

• Competitive salary range of $81,000 - $106,500 based on experience and education.