Executive Administrator

Quantech Services - Chantilly, VA

Full-time - Mid Level

Chantilly, VA

Professional, Scientific, and Technical Services

About the position

Responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. This position involves maintaining leadership's calendar, answering phones, routing calls, answering inquiries about the company, greeting visitors, coordinating meetings, and managing mail flow. The role also includes taking minutes for the Executive Management Team, serving as a liaison between the corporate office and property management, overseeing office equipment maintenance, and performing various clerical duties.

Responsibilities

• Maintains leadership's calendar (i.e. CEO/President, VP, Director)
• Answer phones
• Route calls to specific people
• Answer inquiries about the company
• Greet visitors
• Coordinate and schedule meetings and conference rooms, and teleconferences
• Coordinate mail flow in and out of the office; collect and distribute parcels and other mail
• Coordinate offsite meetings and take minutes for the Executive Management Team
• Attends and acts as recording secretary at all management meetings, takes formal minutes, prepare action items, transcribe and distribute to team members
• Serve as liaison between the corporate office and the property management company
• Oversee routine maintenance of office equipment
• Point of contact for Security Alarm System
• Coordinate office activities
• Arrange appointments
• Validate parking
• Perform filing and clerical duties
• Prepare travel vouchers
• Take and relay messages
• Disseminate information via telephone, e-mail, website

Requirements

• Strong written and communication skills
• Ability to meet deadlines in a fast-paced, high volume environment
• Ability to multi-task
• Strong interpersonal skills
• Ability to work with all levels
• Strong organizational skills
• Able to work independently with little or no supervision
• Strong customer relations skills
• Clearance: TS/SCI w/CI Poly
• Minimum of 9 years of total work experience with 5 years administrative assistance experience
• High school diploma (Bachelor's degree desired)