Executive and Personal Assistant to CEO

$60,000 - $90,000/Yr

Sureify - San Jose, CA

Full-time - Entry Level

San Jose, CA

About the position

The Executive and Personal Assistant to the CEO at Sureify plays a crucial role in supporting the CEO by managing both personal and professional tasks. This position is designed for a proactive and organized individual who can navigate a fast-paced environment, ensuring the CEO's daily activities are executed seamlessly. The assistant will be responsible for managing schedules, coordinating meetings, and handling sensitive information with discretion, all while maintaining a high level of professionalism and confidentiality.

Responsibilities

• Act as the primary assistant and daily manager for the CEO, handling all business and personal matters.
• Conduct daily stand-ups with the CEO to align on goals and tasks for the day.
• Attend meetings with the CEO for note-taking, project planning, and managing to-do lists.
• Prepare materials for meetings, including agendas and presentations, and ensure follow-up on action items.
• Liaise with the executive team to align projects, agendas, and calendars.
• Organize and manage the CEO's calendar, prioritizing meetings and appointments.
• Manage the CEO's email and communication tools, screening and handling correspondence.
• Coordinate travel arrangements for the CEO, including flights and accommodations.
• Assist with special projects and initiatives as needed, including research and data analysis.
• Proofread and edit documents, maintaining organized and confidential records.

Requirements

• Bachelor's degree or Associate's degree required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite (Sheets, Docs, Presentations).
• Strong leadership and communication skills.
• Exceptional organizational and time management skills.
• Ability to handle confidential information with discretion.
• Project management experience preferred.

Nice-to-haves

• Experience with project management tools and software.
• Flexibility and adaptability to changing priorities.
• A positive attitude and professional demeanor.

Benefits

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A dynamic and collaborative work environment.