Executive and Personal Assistant to CEO

$41,600 - $41,600/Yr

Green Apple School Management - Melbourne, FL

Part-time - Entry Level

Onsite - Melbourne, FL

Educational Services

About the position

The Executive and Personal Assistant to the CEO at Green Apple School Management is a vital role that provides comprehensive support to the CEO in both personal and professional capacities. This position requires a highly organized individual with a strong ability to multitask, manage schedules, and coordinate various projects while maintaining discretion and professionalism. The assistant will be responsible for daily operations, calendar management, and personal errands, ensuring that the CEO's needs are met efficiently and effectively.

Responsibilities

• Direct support as the go-to person for all needs, including both home and office projects.
• Daily day-to-day operations and administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls, etc.
• Act as a spokesperson for the CEO on all matters.
• Coordinate projects by capturing timelines and strategies and delivering progress updates.
• Prepare meeting rooms for appointments, coordinate schedules, and greet customers and clients prior to meetings.
• Plan events and create weekly meeting agendas, keeping, preparing, and distributing minutes of meetings.
• Coordinate deliveries and shipping.
• Run personal errands, including driving dogs to appointments, meeting workmen at CEO's home, ensuring CEO's vehicle is cleaned regularly and maintained, and bills are paid.
• Track all ongoing projects and provide timely updates.
• Take food orders for meetings, pick up, and distribute.
• Provide personal shopping and gift support; handle Venmo payments.
• Keep track of and submit all work receipts and personal receipts.
• Track Green Apple contracts.
• Assist with other projects as requested.

Requirements

• Proven ability to manage a flexible schedule.
• Exemplary planning and time management skills.
• Outstanding verbal and written communications skills.
• Excellent critical thinking and problem-solving skills.
• Ability to interact with clients and executives.
• Demonstrate a high degree of integrity, loyalty and security measures regarding all confidential matters.
• Must be extremely detail oriented and highly organized.
• Proficient in Apple/Mac, PC (MS Office Programs: Word, Excel, PowerPoint, etc.).
• Ability to work under pressure.
• Have a reliable vehicle with a valid driver's license and a good driving record.
• Must love dogs and children.
• Strong availability, occasional travel.

Nice-to-haves

• Bachelor's degree preferred.
• Executive Personal Assistant experience a plus.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance