Executive and Personal Assistant

$35,360 - $41,600/Yr

Confidential Accounting - Las Vegas, NV

Part-time - Entry Level

Remote - Las Vegas, NV

About the position

We are seeking a dedicated and highly organized Executive and Personal Assistant to provide comprehensive support to the owner of three Accounting/Tax Businesses. This hybrid position requires in-office presence at least once a week during daytime hours. The ideal candidate will possess exceptional office management skills, attention to detail, and the ability to multi-task while working independently or in a team setting.

Responsibilities

• Provide executive administrative support by handling phone calls, calendar management, and email management for multiple accounts.
• Make travel arrangements as needed and schedule appointments/reservations for personal and business purposes.
• Maintain organized filing systems for both physical and electronic documents to ensure easy access.
• Perform scanning, faxing, copying, and shredding tasks.
• Order office supplies and manage mail.
• Assist with social media management.
• Perform clerical duties such as data entry, document preparation, and maintaining orderly records.
• Conduct research for various projects and tasks as necessary.
• Run errands including picking up mail from various mailbox locations as necessary.
• Handle light accounting tasks such as data entry, reports, and bill management.
• Research and format information for internal and external communication including memos, emails, presentations, spreadsheets, and reports.

Requirements

• Strong office management experience with a focus on efficiency.
• Proficient in project coordination with excellent organizational capabilities.
• Familiarity with Google Suite and Microsoft Office applications (Docs, Sheets, Calendar).
• Exceptional phone etiquette and communication skills.
• Proven ability to provide executive administrative support effectively.
• Detail-oriented proofreading skills to ensure high-quality documentation.
• Competence in data entry with a focus on accuracy.
• Knowledge of QuickBooks Online is a plus.

Benefits

• Flexible working hours
• Hybrid work environment