Executive Assistant 1, Miami Cancer Institute, FT, 8:30A-5P

$46,176 - $55,869/Yr

Baptist Health - Miami, FL

Full-time - Entry Level

Miami, FL

10,001+ employees

Hospitals

About the position

The Executive Assistant 1 position at Baptist Health South Florida involves a range of executive clerical and administrative tasks that support the Entity VP/COO, Corp Functional VP, or Foundation VP. This role is crucial in ensuring the smooth operation of the executive's office by performing complex clerical duties that require a deep understanding of the executive's responsibilities, as well as the policies, programs, procedures, and regulations of the organization. The Executive Assistant will be responsible for arranging and attending conferences, managing inquiries based on established policies, taking and transcribing dictation, composing and typing correspondence, and conducting research to compile data for special reports and other purposes. In this role, the Executive Assistant will utilize a variety of office skills and exercise considerable independent judgment to relieve the supervisor of administrative details. The position requires a proactive approach to problem-solving and the ability to manage multiple tasks efficiently. General supervision will be provided by the employee's leader, who will review the work for satisfactory performance and the achievement of desired goals and objectives. The estimated pay range for this position is $22.20 - $26.86 per hour, depending on experience.

Responsibilities

• Arrange and attend conferences for the executive.
• Independently answer inquiries based on established policy or precedent action.
• Take and transcribe dictation accurately.
• Compose and type correspondence as needed.
• Perform research to compile data for special reports and other purposes.
• Utilize various office skills to manage administrative details effectively.
• Exercise independent judgment in decision-making processes.

Requirements

• High School Diploma, Certificate, GED, or equivalent training or experience required.
• Associates degree preferred.
• Clerical/administrative experience is necessary.
• Advanced computer knowledge, including proficiency in MS Office Tools and Internet usage.
• Ability to operate office equipment such as copiers, fax machines, and printers.
• Strong written and verbal communication skills are essential.
• General knowledge of company policies, practices, and operations is required.
• Ability to maintain confidentiality in all aspects of work.

Nice-to-haves

• Experience in a healthcare environment is a plus.
• Familiarity with executive-level administrative tasks is preferred.