Wayne County Government - Detroit, MI
posted 4 months ago
The Executive Assistant 2 provides a high-level administrative support to the Department Director of Health, Human & Veteran Services. This role is crucial in managing office functions and supporting the DHHVS Director and Division staff. The Executive Assistant is responsible for creating spreadsheets, handling information requests, researching issues, tracking documents, and ensuring that projects stay on track. Additionally, this position helps manage and track HHVS-related contracts and monitors assignments and critical dates to ensure that deadlines are met. The Executive Assistant 2 performs various clerical functions, including preparing letters, memos, and emails, receiving visitors, arranging conference calls, and scheduling Zoom and other meetings as requested or required. In this role, the Executive Assistant will manage and maintain executives' schedules, make travel arrangements, and prepare invoices, reports, memos, letters, financial statements, and other documents using Microsoft Office 365, spreadsheet, database, Adobe, and/or presentation software. The position also involves coordinating and directing office services, managing electronic and paper files, departmental correspondence, and troubleshooting event planning for meetings. The Executive Assistant will answer phone calls, prepare responses to routine inquiries, and manage incoming correspondence, including faxes and emails. Furthermore, the role includes conducting research, compiling data, and preparing materials for consideration and presentation by executives and directors of DHHVS.