Executive Assistant (4191)

- Mid Level

Huntsville, AL

About the position

SMX is seeking an Executive Assistant to provide executive, administrative and operations support to the PM STARE Project Office’s International Programs office. This position will be onsite at Redstone Arsenal in Huntsville, AL. The Executive Assistant must be detail-oriented, highly-organized, and self-starting with a broad skill set to support various clerical and administrative tasks. The Executive Assistant will be expected to manage multiple tasks with competing priority levels and should have excellent interpersonal skills and flexibility in their work environment.

Responsibilities

• Manage meeting minutes
• Produce reports
• File management
• Create travel arrangements and reconcile vouchers in the Defense Travel System
• Schedule/calendar management
• Action item tracking and management
• Meeting coordination
• Calendar coordination and deconfliction
• Schedule meetings, reserve conference rooms
• USG CONUS and OCONUS travel planning and coordination
• Make and receive phone calls; record messages
• Maintain calendars (MS Outlook)
• Monitor/track Action Items
• Prepare/manage USG official correspondence
• Submit/receive classified documentation
• Record meeting minutes and produce reports
• Create/edit briefing charts
• Other duties as assigned

Requirements

• Clearance Required: Secret
• Bachelor's degree and 5 years of experience
• Allowable substitutions: Associate's degree and 12 years, OR, high school diploma and 15 years
• Experience with DTS
• Experience with AR 25-50
• Able to work both collaboratively and independently

Nice-to-haves

• Experience with ATAAPS
• Previous experience working for a DOD Program/Project Office
• Previous experience in International Programs/Foreign Military Sales

Benefits

• Health insurance
• Paid leave
• Retirement