Executive Assistant - A1398988CHI-PERM-4658

Beacon Hill Staffing Group - Chicago, IL

Full-time - Mid Level

Chicago, IL

Administrative and Support Services

About the position

The Executive Assistant will provide essential administrative support to the Chief Information Officer (CIO) of a prestigious global firm. This role is designed for a highly organized and proactive individual who thrives in a fast-paced environment, managing complex tasks and ensuring smooth operations within the department. The position involves coordinating logistics for meetings, handling confidential matters, and collaborating with various stakeholders to support senior leadership effectively.

Responsibilities

• Manage the CIO's calendar and coordinate travel arrangements.
• Prepare materials for CIO and IT director meetings, assist with agenda creation, and ensure smooth meeting logistics.
• Manage requisitions and process invoices through the firm's procurement system.
• Act as a primary point of contact for internal departments and external vendors/clients.
• Proofread and edit documents for accuracy, grammar, and clarity.
• Assist with office moves, facility requests, and IT-related equipment needs for meetings.
• Collaborate with other administrative assistants on projects.

Requirements

• Bachelor's degree preferred.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel).
• Minimum 5 years of experience providing administrative support to executives in a fast-paced environment.
• Strong initiative and excellent attention to detail.
• Exceptional interpersonal and communication skills.
• Ability to maintain discretion and confidentiality.