Executive Assistant - Accident and Health

$48,000 - $57,000/Yr

AIG - New York, NY

Full-time - Entry Level

New York, NY

Insurance Carriers and Related Activities

About the position

The Executive Assistant plays a crucial role in supporting senior management at AIG, a leading provider of insurance products and services. This position involves managing complex calendars, coordinating travel arrangements, and performing various administrative tasks to ensure the smooth operation of the executive's office. The ideal candidate will demonstrate strong technical expertise and the ability to handle confidential information with discretion.

Responsibilities

• Manage heavy calendar scheduling using Microsoft Outlook, including booking meetings and maintaining the Executive's calendar.
• Execute domestic and international travel arrangements flawlessly.
• Handle day-to-day office tasks such as registering visitors and preparing agendas.
• Take accurate phone messages and prepare confidential correspondence.
• Coordinate IT issues for the Executive, including arranging help desk support.
• Book conference and team rooms, including setup and breakdown services for meetings and presentations.
• Set up new or transfer hires by ensuring all necessary systems and applications are operational on their start date.
• Manage supply inventory and order supplies as needed.
• Prepare expenses and submit for review and approval in Concur.
• Prepare invoices through SAP.

Requirements

• Prior Executive Assistant experience supporting senior level management.
• Experience managing complex calendars and coordinating travel arrangements internationally and domestically.
• Self-starter with initiative.
• Excellent verbal and written communication skills.
• Experience supporting senior level staff such as product line executives and CFOs.
• Proficiency in Microsoft Office products.
• Proficiency in Salesforce preferred.
• Strong interpersonal and organizational skills, detail-oriented.
• Ability to maintain discretion and project a professional demeanor.

Benefits

• Comprehensive benefits package focused on health, wellbeing, and financial security.
• Professional development opportunities.
• Flexible work arrangements.
• Diversity and inclusion learning programs.
• Cultural awareness activities and Employee Resource Groups (ERGs).