Executive Assistant (Accounting) - International City Plumbers

$52,000 - $72,800/Yr

International City Plumbers - Long Beach, CA

Full-time

Long Beach, CA

About the position

The Executive Assistant (Accounting) at International City Plumbers is a crucial role that supports the executive team by managing daily administrative accounting tasks. This position is designed for organized and detail-oriented individuals who excel in a fast-paced environment, ensuring the smooth operation of the office while providing exceptional accounting support.

Responsibilities

• Work closely and collaboratively with the Executive staff and management to provide accounting support
• Manage form completion and document organization
• Monitor and collect accounts receivable by contacting clients via telephone, email, and mail
• Demonstrate strong interpersonal skills with the ability to engage effectively with various levels of management, staff, and clients
• Assist with various other office accounting tasks including filing, scanning, and invoice management
• Ability to perform work involving independent judgment, accuracy and speed, maintain confidential files and prepare materials
• Daily upkeep of spreadsheets
• Composes, types, and distributes professional correspondence and memoranda
• Proactively establishes, and maintains highly organized filing system; files correspondence and other records
• Assists in development and implementation of department systems and procedures as needed
• Problem resolution, knowing when to escalate issues to management versus issues that can be handled independently
• Performs other related duties as assigned by management

Requirements

• High school diploma or equivalent required
• 1-2 years of relevant work experience in an accounting support position
• Ability to handle multiple projects simultaneously and work under pressure
• Strong time management and organizational skills
• A passion to succeed and grow and an extremely solid work ethic
• Strong attention to detail
• The desire to be a true team-player
• Professional, presentable and clear
• Excellent communication skills (written & verbal)
• Strong critical thinking and problem-solving skills
• Reliable transportation

Nice-to-haves

• Experience in plumbing, construction, or similar industries a plus but not required