Executive Assistant (Administrative Assistant V)

$53,265 - $88,775/Yr

Fairfax County - Fairfax, VA

Full-time - Entry Level

Fairfax, VA

Executive, Legislative, and Other General Government Support

About the position

The Executive Assistant serves as a key support role to the library director, providing logistical, analytical, and administrative assistance. This position is responsible for managing various administrative tasks, supervising an administrative assistant, and ensuring smooth operations within the library's administrative functions. The role requires a high level of discretion, organizational skills, and the ability to handle complex scheduling and communication tasks.

Responsibilities

• Provides logistical and administrative support for the Library Board of Trustees.
• Researches policy questions for the director, analyzing historical records and minutes.
• Serves as the unit expert in library administration on policies and procedures.
• Acts as the agency FOIA officer and manages general office operations for library administration.
• Supervises an administrative assistant and oversees their work.
• Performs additional duties to support the goals of the Fairfax County Public Library.

Requirements

• High school graduation and four years of experience providing administrative support in relevant areas.
• Thorough knowledge of executive assistance and county administration.
• Ability to maintain confidentiality and handle sensitive political issues.
• Intermediate skills in Microsoft Office Suite and agency-specific software applications.
• Excellent written and oral communication skills.

Nice-to-haves

• At least five years of experience supporting executive-level personnel.
• Experience in front-line customer service and administrative support tasks.
• Proficiency in office management and data analysis for report creation.
• Advanced proficiency in Microsoft Outlook.

Benefits

• Health insurance
• Paid holidays
• Flexible scheduling
• Professional development opportunities
• Retirement savings plan (401k)