Adecco - St. Louis, MO
posted 2 months ago
Adecco is assisting a local client in recruiting for a current Executive Assistant - Administrative Assistant job in St. Louis, MO. This is a long-term temporary opportunity. As an Administrative Assistant, you will perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. The role is essential in ensuring the smooth operation of the office and supporting the team with various administrative tasks. You will be responsible for managing communications, both in person and over the phone, and ensuring that all office procedures are followed efficiently. This position requires a proactive approach to problem-solving and the ability to manage multiple tasks simultaneously. In this role, you will operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications. You will set up and maintain paper and electronic filing systems for records, correspondence, and other materials. Answering the office telephone, providing information to callers, taking messages, or transferring calls to appropriate individuals will also be part of your daily responsibilities. You will greet office visitors, handle their inquiries, and direct them to the appropriate person based on their needs. Additionally, you will open, read, route, and distribute incoming mail or other materials and answer routine letters. Completing forms in accordance with company procedures and reviewing work done by others to check for correct spelling and grammar will be essential to maintain the quality of communication within the office. You will also compose, type, and distribute meeting notes, routine correspondence, and reports, ensuring that all documentation is accurate and timely.