Amazon - Seattle, WA

posted 2 months ago

Full-time - Mid Level
Seattle, WA
Sporting Goods, Hobby, Musical Instrument, Book, and Miscellaneous Retailers

About the position

We are looking for a well-organized and self-motivated Executive Assistant to support multiple Directors in the PXT Apps Organization, which is part of the broader Amazonian Experience and Technology (AET) organization. In this role, you will have the opportunity to work in partnership with leaders and key business partners across multiple regions. This position requires a keen attention to detail, exceptional organization and prioritization skills, as well as the ability to plan ahead and meet tight deadlines while juggling multiple critical requests. A high level of integrity and discretion in handling confidential information is essential, along with professionalism in dealing with leaders. Flexibility and the ability to change direction seamlessly while maintaining a positive attitude are also important traits for success in this role. As an Executive Assistant, you will be expected to complete complex tasks and projects quickly with minimal guidance. You should be able to react with appropriate urgency to situations that require a quick turnaround and be eager to take on varied and exciting new projects while learning new skills. The role demands the ability to take effective action without needing to know the total picture and to efficiently and proactively solve difficult or complex problems that may affect people within the department or related groups. Your responsibilities will include managing complex calendars and scheduling meetings across multiple time zones, handling expenses, multi-tasking during ad hoc projects, preparing documentation for meetings, assisting with presentations, and performing a variety of other day-to-day administrative tasks on behalf of the supported leaders. You will also be responsible for organizing, executing, and assisting with team activities such as staff meeting agendas, all-team meetings, off-sites, and team social events. Ensuring the timely completion of critical tasks and following up on outstanding matters will be a key part of your role, as will acting as a liaison for direct reports and working closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide comprehensive support to the organization.

Responsibilities

  • Manage complex calendar and scheduling to support teams in multiple locations
  • Manage domestic and international travel
  • Manage expense report coordination and submission
  • Organize, execute, and assist with team activities (staff meeting agendas, all-team meetings, off-sites, and team social events)
  • Ensure the timely completion of critical tasks and follow up on outstanding matters
  • Act as a liaison for direct reports
  • Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
  • Help to develop & maintain new mechanisms within the team

Requirements

  • 5+ years of executive assistant experience
  • Experience with executive level calendar management
  • Experience with domestic or international travel coordination
  • Experience with Microsoft Office products and applications

Nice-to-haves

  • Experience leading process improvements
  • Experience in a fast-paced, high-tech company
  • Experience designing processes to maximize efficiency

Benefits

  • Comprehensive medical, financial, and other benefits
  • Equity and sign-on payments as part of total compensation package
  • Innovative benefit offerings
  • Annual and ongoing learning experiences
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