Executive Assistant and Board Liaison

Full-time - Entry Level

Lubbock, TX

Educational Services

About the position

The Executive Assistant provides highly advanced administrative support for the President and the Board of Trustees. This role involves managing schedules, budgets, correspondence, and confidential matters, as well as coordinating meetings, travel arrangements, and event logistics. The Executive Assistant prepares reports, presentations, agendas, and minutes for various meetings, ensuring accuracy and professionalism. Additionally, the position serves as the primary point of contact between the President's Office and internal/external stakeholders, maintaining discretion and confidentiality in handling sensitive matters. The role also includes assisting in special projects and strategic initiatives, supporting the President in fostering a Christ-centered campus culture, and coordinating with the Board of Trustees for governance-related matters.

Responsibilities

• Provide high-level administrative assistance to the President, managing schedules, budgets, correspondence, filing system, and confidential matters.
• Coordinate meetings, appointments, travel arrangements, and event logistics for the President.
• Prepare reports, presentations, agendas, and minutes for Presidential, Board of Trustee, and Foundation Board meetings, ensuring accuracy and professionalism.
• Serve as the primary point of contact between the President's Office and internal/external stakeholders, including faculty, staff, trustees, donors, and community leaders.
• Draft and edit official correspondence, ensuring alignment with the university's mission and values.
• Assist in special projects, strategic initiatives, and priority tasks assigned by the President.
• Conduct research and compile data to support decision making and presentations.
• Liaise with various university departments to ensure effective coordination of the President's priorities.
• Support the President in fostering a Christ-centered campus culture and representing the university's values in all interactions.
• Assist in planning and executing campus events, leadership retreats, and university-wide initiatives for the President, the Board of Trustees, and the Foundation Board.
• Coordinate with the Board of Trustees for meetings, documentation, and governance-related matters.

Requirements

• Exceptional organizational skills with keen attention to detail and the ability to manage multiple priorities.
• Strong commitment to Christian faith and the mission of the university.
• Excellent written and verbal communication, along with public relations skills with a professional demeanor.
• Proficiency in Microsoft Office Suite and database management.
• Ability to work independently, exercise discretion, and handle confidential information with integrity.
• A minimum of two years of progressively responsible experience as an administrative assistant.

Nice-to-haves

• Familiarity with board governance and higher education administration preferred.
• Active membership in the church of Christ preferred.