About the position
As a part of the Office of the CEO, your job will be to support and streamline the operations of Carta’s CEO. This includes building trusted business partnerships with Carta’s CEO, their internal stakeholders, and other key Cartans across the business. You will understand how Carta operates and its core products and offerings, knowing who is responsible for what, which teams are in which office, and what their various priorities are to inform the CEO’s schedule and travel calendar. You will proactively and accurately manage heavy calendars, which includes internal and external meetings, while resolving conflicts. You will become the central point of contact for managing the CEO’s logistics for key external events and conferences. Additionally, you will introduce operational efficiencies for key aspects of CEO operations, including how the Office manages tasks, prepares for meetings, and transmits information to the rest of the organization. You will develop and manage a system for the CEO to efficiently triage and respond to emails and Slack messages while overseeing inbox management, handling email replies, and ensuring timely follow-ups when needed. You will manage all aspects of expenses and travel, including visa requirements, detailed itineraries, bookings, and timely expense processing—exercising good judgment and ensuring adherence to company travel and expense policies. Finally, you will collaborate on strategic priorities within the Office of the CEO and with the Chief of Staff to ensure company priorities are met.
Responsibilities
- Build trusted business partnerships with Carta’s CEO and internal stakeholders.
- Understand Carta's operations and core products.
- Proactively manage heavy calendars and resolve conflicts.
- Manage CEO’s logistics for external events and conferences.
- Introduce operational efficiencies for CEO operations.
- Develop a system for the CEO to manage emails and Slack messages.
- Oversee inbox management and ensure timely follow-ups.
- Manage all aspects of expenses and travel.
- Collaborate on strategic priorities with the Chief of Staff.
Requirements
- 5+ years of experience as an Executive Assistant supporting senior executives.
- Experience in a fast-paced, high-growth environment.
- Exceptional organizational skills and high attention to detail.
- Strong communication skills, adapting messaging for different audiences.
- Demonstrate professionalism and discretion.
- Experience managing complex travel and event logistics.
- Flexibility and availability to travel with the CEO.
- Ability to work under pressure and manage multiple deadlines.
- Experience working closely with executives in a scaling business.
Nice-to-haves
- Experience in a startup environment.
- Proactive and adaptable mindset.
- Ability to work effectively both independently and collaboratively.
Benefits
- Market competitive salary.
- Equity for all full-time roles.
- Exceptional benefits.
- Commission plans for applicable roles.
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