Bigfoot Ventures - Indianapolis, IN
posted 2 months ago
We are seeking a highly skilled and organized Executive Assistant/Office Manager to join our team at Bigfoot Ventures in Indianapolis, IN. The ideal candidate will be responsible for providing exceptional administrative support to our leadership team, ensuring seamless day-to-day operations, and fostering a positive and productive work environment. This role is crucial in maintaining the efficiency of our office and supporting our executives in their daily tasks. The Executive Assistant/Office Manager will be the backbone of our office, managing various administrative functions and ensuring that all operations run smoothly. In this position, you will provide administrative support to senior leadership, which includes scheduling meetings and appointments, managing calendars, and maintaining confidentiality. You will also manage the office environment, coordinating office supplies, maintaining cleanliness and organization, and ensuring compliance with company policies and procedures. Handling all incoming and outgoing correspondence, including emails, letters, and phone calls, will be a key responsibility, requiring exceptional phone etiquette and communication skills. Additionally, you will prepare and distribute meeting materials, presentations, and other documents, demonstrating strong clerical skills and attention to detail. Developing and maintaining office systems and procedures, managing office supplies, equipment, and maintenance will also be part of your duties. You will assist with special projects and events, such as organizing company-wide meetings, coordinating travel arrangements, and preparing presentations. Providing excellent customer service to internal and external clients is essential, as is maintaining accurate and up-to-date records, including employee data and company policies. Ensuring all office equipment and systems are functioning properly, including phone systems and computer software, will be part of your daily tasks.