Executive Assistant and Office Manager

$125,000 - $125,000/Yr

Zededa - San Jose, CA

Full-time - Mid Level

San Jose, CA

Professional, Scientific, and Technical Services

About the position

ZEDEDA, the leader in IoT edge orchestration, is seeking a highly organized, motivated, and experienced Executive Assistant and Office Manager to support the Executives and ensure the smooth operation of the office. This role is critical in providing hands-on administrative support for the Executive staff, which includes managing their calendars, arranging travel, and handling confidential information. The ideal candidate will possess strong interpersonal and communication skills, the ability to prioritize tasks effectively, and the capability to work independently with minimal supervision. In addition to supporting the Executive team, the Executive Assistant and Office Manager will manage office operations, which includes the procurement of office supplies and equipment, managing vendor relationships, and overseeing the maintenance of office facilities. The role also involves organizing and coordinating company events and meetings, both internal and external, including vendor logistics such as food and venue arrangements. Maintaining office files and records in an organized and confidential manner is also a key responsibility. Effective communication with internal and external stakeholders, including senior-level executives and employees, is essential to resolve issues and facilitate smooth operations. The Executive Assistant and Office Manager will also provide administrative support to other departments as needed, ensuring that the office runs efficiently and effectively.

Responsibilities

• Provide hands-on administrative support for the Executive staff including managing their calendar, arranging travel, and handling confidential information.
• Manage office operations, including procurement of office supplies and equipment, managing vendor relationships, and overseeing the maintenance of office facilities.
• Organize and coordinate company events and meetings, both internal and external including vendor logistics (food, venue, etc).
• Maintain office files and records in an organized and confidential manner.
• Communicate effectively with internal and external stakeholders, including senior-level executives and employees, to resolve issues and facilitate smooth operations.
• Provide administrative support to other departments, as needed.

Requirements

• Bachelor's degree or equivalent work experience
• A minimum of 5-7 years of experience as an executive assistant or office manager
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and handle sensitive information
• Advanced proficiency in Microsoft Office and Google Suite
• Experience with office management and procurement of office supplies and equipment
• Ability to work independently with minimal supervision and in a fast-paced environment

Benefits

• Competitive salary aligned with industry standards
• Opportunities for professional growth and development
• Comprehensive total rewards approach that supports employees and their loved ones