University of California - Irvine, CA
posted 2 months ago
The Executive Assistant and Operations Analyst position at the University of California, Irvine (UCI) is a vital role that provides comprehensive administrative support to the Museum Director of the Langson Institute and Museum of California Art (Langson IMCA). This position is designed for an individual who exhibits a commitment to integrity and excellence, coordinating both daily and long-range activities of the Museum Director. The role involves triaging incoming matters, responding independently on behalf of the Museum Director, and ensuring effective communication with strategic partners to enhance the visibility of the IMCA. The Executive Assistant will also handle inquiries from faculty, staff, students, and the public regarding organizational operations, policies, and procedures. In this role, the Executive Assistant will oversee the daily administrative operations of the Museum Director's office, ensuring that all tasks are executed smoothly and efficiently. This includes managing a complex calendar filled with frequent changes and conflicting priorities, acting as a gatekeeper to prioritize issues based on urgency, and allocating time for scheduled events, travel, and meetings. The position requires the ability to brief the Museum Director on deadlines and the status of pending issues, as well as collaborating with other staff and stakeholders on various assignments to support the museum's operational efficiency. The ideal candidate will possess strong analytical skills and the ability to provide executive-level support while exercising discretion in handling sensitive and confidential matters. The role demands good judgment in selecting methods and techniques for obtaining solutions to complex organizational issues. Additionally, the Executive Assistant will be responsible for developing new projects, policies, or procedures for potential implementation within the museum's framework.