Executive Assistant and Project Coordinator

$65,000 - $70,000/Yr

Suburban Health Organization - Indianapolis, IN

Full-time - Entry Level

Remote - Indianapolis, IN

Ambulatory Health Care Services

About the position

The Executive Assistant and Project Coordinator at Suburban Health Organization (SHO) plays a crucial role in supporting the Executive Leadership team and coordinating various strategic projects. This position is designed for a detail-oriented individual who can manage multiple tasks in a fast-paced environment while maintaining professionalism and discretion. The role involves scheduling, communication, and project management to ensure the smooth operation of the organization.

Responsibilities

• Maintaining the schedules of Executive Leadership, including coordinating and scheduling meetings
• Exercising discretion and professionalism in screening telephone calls and visitors for Executive Leadership
• Tracking, recording, and arranging financial reimbursements
• Providing support for assigned SHO Affinity Group meetings by scheduling the meeting, distributing the meeting packet, reserving the meeting room, confirming attendance, arranging catering, and cleaning up following the meeting
• Assisting with ad-hoc and external meetings as requested; these may include special committees and national memberships, shared service exploration, or strategic retreats
• Facilitating appropriate signing and forwarding of documents
• Coordinating travel arrangements and accommodations
• Serving as a back-up resource for coordinating the mail, fax, and shared Contact SHO email inbox upon request
• Assisting with creation of documents and communications, while ensuring that materials align with SHO's brand standards
• Serving as Coordinator for strategic projects as assigned, ensuring adherence to timelines and reporting milestones, and delivering successful completion of projects
• Supporting implementation of Affinity Group and department-based initiatives

Requirements

• Bachelor's degree in healthcare administration or business administration
• 1-2 years of experience in a healthcare or administrative setting
• Excellent communication skills - Speaking and writing accurately, clearly, tactfully, and with discretion; and ensuring communication is maintained with all applicable stakeholders
• Proficiencies with Microsoft products and other computer skills
• Logical thinking and personal judgment to make decisions and perform a variety of administrative tasks
• Demonstrated ability to follow instructions without supervision
• Demonstrated ability to handle several tasks simultaneously, with frequent interruptions and strict deadlines, with accuracy, close attention to detail, and follow-through
• Initiative, flexibility, reliability, and willingness to help when requested
• Demonstrated ability to interact with people of various levels and backgrounds in a fair and consistent manner
• Demonstrated ability to perform effectively in a hybrid work environment

Benefits

• Health savings account
• Health insurance
• Dental insurance
• 401(k)
• Flexible spending account
• Paid time off
• Employee assistance program
• Vision insurance
• 401(k) matching
• Life insurance