Executive Assistant and Scheduler to the County Judge

Harris County - Houston, TX

Part-time - Mid Level

Houston, TX

Justice, Public Order, and Safety Activities

About the position

The Executive Assistant and Scheduler to the County Judge plays a crucial role in supporting the Harris County Judge by managing her schedule, coordinating with senior leadership, and ensuring that her needs are met efficiently. This position requires a high level of organization, communication, and discretion, as the assistant will be involved in various meetings and events, including public appearances and emergency situations.

Responsibilities

• Directly support the County Judge to ensure her immediate needs are met.
• Work closely with the Senior leadership team to coordinate the County Judge's schedule and assist in travel logistics.
• Manage scheduling to ensure the County Judge's schedule is followed, and meetings and events begin and end on time.
• Monitor and track the County Judge's incoming telephone calls, manage messages, and return calls as requested.
• Prepare and review the County Judge's schedule in advance to provide logistical details to the CJO team for events, press conferences, meetings, travel, and other engagements.
• Assist the County Judge during meetings, events, and travel.
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
• Advance to events and large-scale meetings to keep the County Judge up to date prior to her arrival at meetings and special events.
• Communicate and coordinate with staff who are advancing an event or meeting to keep the County Judge briefed prior to and upon her arrival.
• Maintain a high level of confidentiality on all matters pertaining to the County Judge's Office.
• Exercise good judgment in a variety of situations, with strong written and verbal communication, and administrative and organizational skills.
• Work as a member of the Operations & Administration team.
• Maintain various records and documents for the County Judge.
• Other duties as assigned.

Requirements

• Bachelor's degree from an accredited college or university.
• Three to five (3-5) years of demonstrated experience supporting a high-level elected official or high-profile CEO, Executive, or equivalent in a similar capacity.
• Experience coordinating several scheduling activities with multiple parties.
• Proven ability to meet multiple deadlines and balance numerous projects in a fast-paced and changing environment.
• Strong organizational and time management skills with outstanding punctuality.
• Excellent written and verbal communication skills.
• Excellent attention to detail.
• Ability to work cross-departmentally and within multidisciplinary teams.
• Ability to develop successful working relationships with governments and staff of other elected officials at every level.

Nice-to-haves

• Experience in government or politics preferred.

Benefits

• Disability insurance
• Dependent care reimbursement
• Health insurance
• Dental insurance
• Flexible spending account
• Employee assistance program
• Vision insurance
• Flexible schedule
• Life insurance
• Medical Coverage
• Wellness Plan
• Long-term disability
• Ten (10) days of vacation each year for the first five (5) years of service
• Eleven (11) County-observed holidays and one (1) floating holiday
• Professional development opportunities
• Healthcare Reimbursement Account
• 457 Deferred Compensation Plan