Executive Assistant and Travel Coordinator

$65,000 - $85,000/Yr

Chaffin Luhana Llp - Stamford, CT

Full-time - Entry Level

Stamford, CT

Professional, Scientific, and Technical Services

About the position

The Executive Assistant and Travel Coordinator role is essential for supporting the named partners of Chaffin Luhana LLP, optimizing their time and productivity while managing travel coordination for the entire firm. This position involves managing complex schedules, coordinating high-level meetings, and handling sensitive information with discretion. A significant aspect of the role includes orchestrating domestic and international travel arrangements, ensuring seamless logistics, and adhering to firm policies and executive preferences. The ideal candidate excels at multitasking, problem-solving, and maintaining composure in fast-paced environments while providing indispensable support to the executive team.

Responsibilities

• Act as a personal assistant to the two equity partners, managing their schedules and ensuring they stay organized.
• Book travel and lodging arrangements for the firm and broader team as needed.
• Set up meetings for the management team, primarily using Zoom.
• Learn the partners' communication styles and anticipate their needs.
• Track equity partner expenses and ensure timely compliance with CLEs and bar admissions.
• Prepare, edit, and reply to correspondence, communications, presentations, and other documents.
• Exercise discretion and maintain confidentiality regarding sensitive information.

Requirements

• 3-4 years of experience as a trusted Executive Assistant, Personal Assistant, or similar role.
• Must operate in Eastern Standard Time; preference for candidates in NYC or Stamford, CT area.
• Self-starter with the ability to juggle and complete various tasks with minimal supervision.
• Valid driver's license and reliable transportation.
• Excellent knowledge of MS Office & Outlook (Word, Excel, PowerPoint).
• High attention to detail and strong administrative skills.
• Ability to work well under pressure and handle tight deadlines.

Nice-to-haves

• Project Management experience is a plus.

Benefits

• 401(k)
• 401(k) matching
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance