Executive Assistant / Assistant Property Manager

Calson Properties - Colorado Springs, CO

Full-time - Entry Level

Colorado Springs, CO

Real Estate

About the position

Calson Properties, Inc. is seeking a highly organized and proactive Executive Assistant / Assistant Property Manager to join our team in Colorado Springs, CO. In this dual role, you will provide comprehensive administrative support to the executive team while also assisting in the management of our property portfolio. The ideal candidate will possess exceptional communication skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. You will be responsible for coordinating schedules, managing correspondence, and ensuring that all administrative functions run smoothly. Additionally, you will assist in property management tasks, including tenant relations, lease administration, and maintenance coordination. This position requires a strong understanding of property management principles and the ability to work collaboratively with various stakeholders. As an Executive Assistant, you will be the first point of contact for our executives, handling inquiries and requests with professionalism and discretion. You will manage calendars, schedule meetings, and prepare reports and presentations as needed. Your role will also involve maintaining organized files and records, ensuring that all documentation is up to date and easily accessible. In the property management aspect of your role, you will assist in overseeing property operations, addressing tenant concerns, and ensuring compliance with property regulations. This is a dynamic position that requires a proactive approach and the ability to adapt to changing priorities. Calson Properties, Inc. values teamwork and collaboration, and we are looking for a candidate who shares our commitment to excellence in service. If you are a motivated individual with a passion for property management and administrative support, we encourage you to apply for this exciting opportunity.

Responsibilities

• Provide administrative support to the executive team, including managing calendars and scheduling meetings.
• Prepare reports, presentations, and correspondence as needed.
• Maintain organized files and records for easy access and reference.
• Assist in property management tasks, including tenant relations and lease administration.
• Coordinate maintenance requests and ensure timely resolution of tenant concerns.
• Ensure compliance with property regulations and company policies.
• Act as the first point of contact for inquiries directed to the executive team.

Requirements

• Proven experience as an executive assistant or in a similar administrative role.
• Strong understanding of property management principles and practices.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite and property management software.
• Ability to manage multiple tasks and prioritize effectively.
• Strong attention to detail and organizational skills.

Nice-to-haves

• Experience in the real estate or property management industry.
• Familiarity with accounting software related to property management.
• Ability to work independently and as part of a team.

Benefits

• Competitive salary and performance bonuses.
• Health insurance coverage.
• 401(k) retirement plan with company matching contributions.
• Paid time off and holidays.
• Opportunities for professional development and training.