Executive Assistant at Armoured One, LLC

$45,760 - $54,080/Yr

MACNY's Job Board - Syracuse, NY

Full-time - Entry Level

Onsite - Syracuse, NY

About the position

The Executive Assistant at Armoured One, LLC plays a crucial role in providing comprehensive administrative support to the CEO and enhancing operational efficiency. This full-time position requires exceptional organizational skills, attention to detail, and proficiency in various software applications, particularly Microsoft Office Suite and Google Suite. The Executive Assistant will manage diverse tasks including travel arrangements, research, scheduling, and communication management, ensuring the executive's time is optimized and operations run smoothly.

Responsibilities

• Create professional presentations using PowerPoint, incorporating data, graphics, and multimedia elements.
• Conduct research on topics such as active shooter incidents and compile relevant data for analysis.
• Utilize advanced features of Microsoft Word and Excel to produce high-quality documents and reports.
• Handle all aspects of travel planning and logistics, including booking flights and hotels.
• Manage the executive's calendar, scheduling appointments and meetings while resolving conflicts.
• Review and edit emails and documents for grammar and professionalism.
• Identify areas for improvement in administrative processes and propose solutions.
• Adapt to changing priorities and unexpected developments.

Requirements

• Previous experience as an executive assistant or in a similar role supporting senior management.
• Proficiency in Microsoft Office Suite, particularly PowerPoint, Word, Excel, and Google Suite.
• Strong research skills and ability to analyze data effectively.
• Excellent communication skills with attention to grammar and detail.
• Ability to multitask, prioritize tasks, and adapt to changing priorities.
• Proactive problem-solving abilities and a solutions-oriented mindset.
• Experience in travel coordination and event planning.

Nice-to-haves

• Video editing skills to assist in creating or editing videos for presentations.
• Experience in anticipating the executive's needs and providing proactive support.

Benefits

• Full-time employment with a competitive hourly wage.
• Opportunity to work in a dynamic and impactful environment.