Executive Assistant at Real Estate & Home Décor Office

$35,360 - $39,520/Yr

House of Sleek - Indianapolis, IN

Part-time - Entry Level

Indianapolis, IN

About the position

The Executive Assistant will provide comprehensive support to a busy real estate agent and home décor store owner, ensuring efficient operations in both sectors. This role requires a proactive individual who can manage various administrative tasks, coordinate real estate activities, and assist with home décor store operations, all while maintaining a high level of organization and communication.

Responsibilities

• Manage and prioritize the agent's and store owner's calendars, scheduling appointments, meetings, and property showings.
• Handle all incoming and outgoing communications, including emails, phone calls, and client inquiries.
• Coordinate travel arrangements and prepare itineraries.
• Assist in preparing presentations, proposals, and marketing materials for real estate and store promotions.
• Maintain an organized filing system for client contracts, transaction records, and vendor agreements.
• Manage MLS listings, update property details, and handle photography, staging, and marketing for new listings.
• Coordinate with buyers, sellers, and escrow to ensure smooth transactions.
• Research and provide market data to support pricing strategies.
• Assist in scheduling property tours, open houses, and showings.
• Assist with inventory management, product orders, and vendor communication.
• Coordinate in-store events, promotions, and customer engagement efforts.
• Help manage the store's social media presence, ensuring brand consistency and engagement.
• Provide customer service, answering product-related inquiries, and resolving issues.
• Oversee deliveries and manage shipping logistics for furniture and décor items.
• Assist in creating content for social media platforms and newsletters, highlighting real estate listings and new store arrivals.
• Maintain a consistent brand voice and aesthetics across both real estate and store marketing efforts.
• Coordinate photoshoots for properties and store products, ensuring high-quality visuals for promotional materials.

Requirements

• Proven experience as an Executive Assistant, preferably in real estate or retail environments.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication abilities.
• Technology savvy, familiar with Apple Products and proficient in Google Workspace.
• Experience with real estate platforms (e.g., MLS, Realtor), CRM systems, and e-commerce tools is a plus.
• Ability to handle sensitive and confidential information with discretion.
• A proactive approach and the ability to anticipate needs.

Nice-to-haves

• Real estate experience and hold an Indiana Real Estate license (not necessarily required).
• Knowledge of social media management and marketing tools is an advantage.
• A keen eye for design and interest in home décor and furniture is a plus.

Benefits

• Opportunity for growth within a dual real estate and retail business.
• Flexible working hours.
• Employee discounts on home décor and furniture products.