Executive Assistant - Austin, TX - 503394

$44,000 - $70,000/Yr

Oldcastle Payroll - Austin, TX

Full-time - Senior

Onsite - Austin, TX

10,001+ employees

Management of Companies and Enterprises

About the position

The Executive Assistant will provide high-level support to the President of CRH Americas, managing multiple priorities, calendars, and projects in a fast-paced environment. This role requires exceptional communication and organizational skills, as well as the ability to handle confidential information with discretion. The position is based in Austin, TX, and involves collaboration with a global executive assistant team.

Responsibilities

• Provide high level executive support to the President of CRH Americas and the Chief of Staff
• Maximize the executive's time by reading, researching, and routing correspondence; collecting and analyzing information; initiating phone calls on their behalf
• Manage the day-to-day operations in a small office
• Handle complex calendar management
• Plan and execute events including researching venues, negotiating contracts, coordinating activities, and sending invites
• Plan and schedule all meeting logistics for the President
• Review expense reports
• Manage all travel arrangements
• Work with Chief of Staff on preparing all prep materials for plant visits and meetings
• Manage club relationships and bills
• Handle accounts payable management for the President's office
• Manage reservation requests
• Provide personal assistance as needed
• Coordinate tasks with the Chief of Staff
• Manage confidential information with professionalism and discretion
• Manage multiple email inboxes for the President and Chief of Staff
• Travel once a month to Atlanta, GA and to various conferences (3-4 per year)

Requirements

• 10 years of experience working as an Executive Assistant in a corporate environment
• Ability to work within a diverse team, fostering a culture of trustworthiness and maintaining confidentiality

Nice-to-haves

• Self-starter
• Confident
• Organized
• Detail-oriented
• Team player
• Adaptable and willing to take on any task
• Strong problem-solving skills
• Excellent interpersonal communication
• Strong writing skills

Benefits

• Highly competitive base pay
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• A diverse and inclusive culture that values opportunity for growth, development, and internal promotion