Executive Assistant, AWS Region Services

About the position

Do you want to be part of a team with a critical mission and real-world impact? Join AWS Region Services and help our growing organization deliver the security, speed, and value of the AWS Cloud to commercial and government-focused customers. AWS Region Services is looking for an exceptionally effective, forward-thinking, and self-motivated individual to support three directors. This role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and a talent for juggling critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company are important. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. You will have ownership of busy executive calendars, requiring the ability to coordinate complex projects, meetings, and events. You must have a proven ability to plan ahead and manage time effectively, to quickly learn organizational structure and team objectives, and to adapt to Amazon's principles and environment. A good sense of humor is a must, as is the ability to be flexible and change direction at a moment's notice, work in a team environment, and build effective working relationships inside and outside the organization. This role requires that the candidate selected be a U.S. Citizen.

Responsibilities

• Management of complex executive calendars with attention to accuracy, detail, and allocation of time to maximize executive productivity, reprioritizing as appropriate.
• Executive travel planning, both domestic and international. Create detailed travel itineraries and coordinate with in-house travel agents to ensure smooth transitions between time zones; manage international travel processes including passport, visas, and any other applicable documentation.
• Process expense reports, invoices, and purchase orders as needed.
• Organize and manage meetings (including setting agendas and driving follow-up of action items) and events such as offsites, All Hands, Town Halls, and team-based social events.
• Act as a liaison for direct reports.
• Support annual operational planning process, business planning, and performance review cycles.

Requirements

• 4+ years of senior level leadership support experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination

Nice-to-haves

• Experience in a fast-paced, high-tech company
• Experience leading process improvements
• Experience designing processes to maximize efficiency

Benefits

• Work-life harmony
• Flexibility in working culture
• Mentorship and career growth opportunities
• Inclusive team culture