Executive Assistant, AWS Solutions

$66,800 - $142,800/Yr

Amazon - Seattle, WA

Full-time - Entry Level

Seattle, WA

1,001-5,000 employees

Sporting Goods, Hobby, Musical Instrument, Book, and Miscellaneous Retailers

About the position

Amazon Web Services (AWS) is seeking a passionate and driven Executive Assistant to support a vice president within the organization. This role will primarily focus on providing comprehensive administrative support for the VP and their global team. As the lead Executive Assistant for the VP's organization, you will also be part of a close-knit team of over 30 EAs supporting the broader AWS Solutions organization, which comprises more than 5000 employees worldwide. The ideal candidate will possess outstanding planning, time management, and organizational skills, along with a strong sense of ownership and a customer service-oriented mindset. This position demands high levels of integrity and discretion in handling confidential information, as well as professionalism in interactions with senior executives. In this role, you will be responsible for managing complex calendar requests, coordinating domestic and international travel, processing expense reports, and managing logistics for large events, both in-person and virtually. You will also play a key role in boosting team morale, recognizing outstanding efforts, and fostering a fun work environment. Your responsibilities will include attending key meetings, tracking deliverables, and driving team activities such as staff meeting agendas and team-building events. The successful candidate will be tech-savvy, resourceful, and a creative problem solver, capable of building effective working relationships within a team environment. Additionally, you will have the opportunity to coach and mentor other EAs within the team, contributing to a collaborative and supportive workplace culture.

Responsibilities

• Managing complex calendar requests, meeting invites, and conference room logistics.
• Planning international and domestic travel.
• Processing expense reports.
• Managing large event logistics (in-person and virtually) including catering, accommodations, and materials.
• Planning space for the team and facilitating office moves.
• Boosting morale, recognizing outstanding efforts, and encouraging a fun work environment.
• Attending key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items.
• Driving team activities such as staff meeting agendas, weekly business reviews, team-building events, and team recognition.
• Managing workflows that require approvals.
• Identifying internal and external approaches to solve problems creatively.
• Coaching and mentoring other EAs within the team.

Requirements

• 5+ years of senior level leadership support experience.
• Experience with executive level calendar management.
• Experience with domestic and international travel coordination.
• Experience working with large global teams.
• Exceptional written and verbal communication skills.
• Strong time management and organizational skills.
• High levels of integrity and discretion in handling confidential information.

Nice-to-haves

• Experience leading process improvements.
• Experience in a fast-paced, high-tech company.
• Experience designing processes to maximize efficiency.
• 7+ years of executive assistant experience.
• Experience as a lead EA.

Benefits

• Comprehensive medical, financial, and other benefits.
• Equity and sign-on payments as part of total compensation package.
• Flexible work options including hybrid work model (3 days in office).
• Ongoing mentorship and career growth opportunities.