Executive Assistant - Basketball

National Collegiate Athletics Association - Indianapolis, IN

Full-time - Mid Level

Indianapolis, IN

About the position

The Executive Assistant of Basketball plays a crucial role in providing high-level administrative support to the Sr. Vice President and Vice President of Men's Basketball. This position requires exceptional organizational skills, flexibility, and the ability to manage a demanding workload while handling confidential projects. The Executive Assistant will coordinate events, manage calendars, and serve as a liaison with various stakeholders, ensuring smooth operations within the basketball administration team.

Responsibilities

• Coordinate and manage highly confidential and sensitive projects.
• Coordinate all events for the Sr. Vice President of Basketball and Vice President of Men's Basketball.
• Work with internal and external groups to obtain agendas, reports, and background materials for meetings.
• Serve as men's basketball liaison with NCAA Executive office.
• Assist with organizing committee and executive meetings, including scheduling and developing presentation materials.
• Engage on project teams to plan administration events related to basketball, including the Final Fours and NCAA Convention.
• Serve as the point person for one or more areas related to each event.
• Collaborate with basketball administration staff on team projects and deliver on group goals.
• Assist with internal meetings, including scheduling and coordination of details.
• Manage the calendars of the Sr. Vice President and Vice President, ensuring meetings are well-planned and prioritized.
• Make travel arrangements and manage expenses for the Sr. Vice President and Vice President.
• Maintain shared and accessible SharePoint files and manage correspondence.

Requirements

• High school diploma or equivalent required; Bachelor's degree preferred.
• Five years related experience with at least three years supporting a senior-level executive preferred.
• Highly developed organization and planning skills, with the ability to multi-task.
• Proficiency in drafting correspondence, writing reports, and summary documents.
• Experience handling confidential and sensitive materials.
• Ability to effectively manage administrative matters, including calendar management and meeting planning.
• Demonstrated high-level proficiency in Microsoft Office applications, including Asana.
• Excellent written and verbal communication skills.
• Strong decision-making skills and attention to detail.

Nice-to-haves

• Experience with Salesforce and legal drafting.
• Demonstrated ability to provide outstanding service and work in a team environment.

Benefits

• Full-time position with competitive salary range.
• Opportunity to work in a dynamic and fast-paced environment.