Executive Assistant- Baton Rouge (ONeal)- Full Time

Ochsner Health - Baton Rouge, LA

Full-time - Entry Level

Remote - Baton Rouge, LA

Ambulatory Health Care Services

About the position

The Executive Assistant position at Ochsner Health System in Baton Rouge provides professional-level administrative support to the assigned department. This role encompasses a variety of tasks including typing, sorting, filing, photocopying, maintaining calendars, booking travel, submitting expense reports, and ordering supplies. The Executive Assistant is responsible for creating documents such as memos and other correspondence, as well as generating reports using Microsoft Excel, Word, PowerPoint, and other software as needed. This position serves as a point of contact for the department, answering calls, relaying messages, and escalating issues to the appropriate person or group. Additionally, the Executive Assistant manages projects and organizes events such as lunches and meetings, ensuring that all administrative functions are executed efficiently and effectively. The ideal candidate will have a high school diploma or equivalent, with a preference for an associate's degree. A minimum of three years of experience in a professional administrative role is required, with ten years preferred. The candidate should possess strong organizational skills, excellent verbal and written communication abilities, and the capacity to work with confidential information. Proficiency in using computers, software, and web-based applications is essential, as is the ability to be self-directed and manage multiple tasks simultaneously. The role may require travel throughout and between facilities, adding to the dynamic nature of the position.

Responsibilities

• Provides administrative support to the department through general clerical and receptionist duties.
• Generates and maintains documents, reports, and correspondence.
• Performs other duties related to computer programs and systems support for the department.
• Manages special projects for the department.
• Serves as a point person to those outside the department.
• Answers calls and relays messages, escalating issues as necessary.
• Organizes events such as lunches and meetings.

Requirements

• High school diploma or equivalent; OR business school training.
• 3 years experience in a professional administrative role required, including experience working with confidential information.
• Proficiency in using Microsoft PowerPoint, Word, and Excel.
• Strong organizational skills and ability to manage multiple tasks.
• Excellent verbal and written communication skills.

Nice-to-haves

• Ten years of experience in an administrative role preferred.
• Experience in a healthcare setting.