Executive Assistant (Bi-Lingual in Korean)

$41,600 - $41,600/Yr

EV Mode - Irvine, CA

Full-time - Entry Level

Irvine, CA

About the position

The Executive Assistant is responsible for managing the schedules and communications of key executives within the company. This role involves prioritizing emails and phone calls, arranging meetings, and supporting senior-level managers with various administrative tasks. The ideal candidate will contribute to the efficiency of the business by providing personalized and timely support to executive members.

Responsibilities

• Act as the point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives' calendars and set up meetings
• Make travel and accommodation arrangements
• Track daily expenses and prepare weekly, monthly, or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication - memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Requirements

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree
• PA diploma or certification is a plus