Executive Assistant Business Partner III, Core Services Engineering

$113,006 - $126,006/Yr

Uber - San Francisco, CA

Full-time

Remote - San Francisco, CA

Transit and Ground Passenger Transportation

About the position

The Executive Assistant Business Partner III role within the Core Services organization at Uber is designed to provide high-level administrative and program support to executives in Core Services Engineering. This position requires a dynamic individual who can navigate the complexities of tech teams and contribute as a business partner, going beyond traditional executive assistant duties to enhance team collaboration and drive business priorities.

Responsibilities

• Provide high-level and proactive administrative partnership and manage complex calendars using Google Calendar.
• Help ensure leaders are properly prepared and on time for all meetings.
• Assist with the scheduling of multiple stakeholder meetings.
• Contribute to leadership meetings by taking notes and tracking action items.
• Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office.
• Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs.
• Make domestic and international travel arrangements and process travel expense reports based on direction from traveler.
• Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing.
• Follow up and provide reminders on project deadlines, AIs, and deliverables.
• Assist with ensuring the timely review and submission of expenses.
• May assist with facility/space planning logistics.
• May preview and provide feedback regarding team expense reports, and assist with managing leader's or team's morale budget.
• May work on other tasks and projects as assigned.
• May act as ELT coverage back up as needed.
• May assist with the Admin program for the org by helping with alignment, coverage, morale, training and development, and hiring.

Requirements

• Minimum 8+ years of administrative experience.
• Minimum 10+ years of administrative experience preferred.
• Minimum 6+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business.
• Experience with Google Calendar.
• Experience supporting multiple leaders and complex teams.
• Excellent communication skills with ability to build strong relationships with both internal and external stakeholders.
• Demonstrated ability to prioritize leaders' calendar with minimal instruction or supervision.
• Ability to proactively identify business needs and opportunities to add value.
• Experience working with executive leadership.
• Proven track record of structuring calendar cadence to support long term business objectives.
• Experience implementing processes and systems to optimize leaders' time.
• Experience owning complex projects from start to finish.
• Strong organizational skills with a strong attention to detail.
• Experience with budget management.
• Ability to work with confidential information.
• Experience working in a complex, matrixed and global environment.
• Bachelor's degree or equivalent practical experience.

Benefits

• Eligible to participate in Uber's bonus program.
• May be offered an equity award and other types of compensation.
• Eligible for various benefits as detailed on Uber's careers benefits page.