Executive Assistant Business Partner III, Core Services Engineering

$113,006 - $126,006/Yr

Uber - Sunnyvale, CA

Full-time - Entry Level

Sunnyvale, CA

Transit and Ground Passenger Transportation

About the position

The Executive Assistant Business Partner III role at Uber's Core Services Engineering team involves providing high-level administrative and program support to executives. This position requires a proactive approach to managing complex calendars, facilitating meetings, and contributing to team collaboration. The ideal candidate will not only handle traditional executive assistant duties but also engage in project management and team dynamics, ensuring that leaders are well-prepared and supported in their roles.

Responsibilities

• Provide high-level and proactive administrative partnership and manage complex calendars using Google Calendar.
• Help ensure leaders are properly prepared and on time for all meetings.
• Assist with the scheduling of multiple stakeholder meetings.
• Contribute to leadership meetings by taking notes and tracking action items.
• Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office.
• Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs.
• Make domestic and international travel arrangements and process travel expense reports based on direction from traveler.
• Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing.
• Follow up and provide reminders on project deadlines, AIs, and deliverables.
• Assist with ensuring the timely review and submission of expenses.
• May assist with facility/space planning logistics.
• May preview and provide feedback regarding team expense reports, and assist with managing leader's or team's morale budget.
• May work on other tasks and projects as assigned.
• May act as ELT coverage back up as needed.
• May assist with the Admin program for the org by helping with alignment, coverage, morale, training and development, and hiring.

Requirements

• Minimum 8+ years of administrative experience.
• Minimum 6+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business.
• Excellent communication skills with ability to build strong relationships with both internal and external stakeholders.
• Demonstrated ability to prioritize leaders' calendar with minimal instruction or supervision.
• Ability to proactively identify business needs and opportunities to add value.
• Experience working with executive leadership.
• Proven track record of structuring calendar cadence to support long term business objectives.
• Experience implementing processes and systems to optimize leaders' time.
• Experience owning complex projects from start to finish.
• Strong organizational skills with a strong attention to detail.
• Experience with budget management.
• Ability to work with confidential information.
• Experience working in a complex, matrixed and global environment.
• Bachelor's degree or equivalent practical experience.

Nice-to-haves

• Minimum 10+ years of administrative experience.
• Experience supporting multiple leaders and complex teams.

Benefits

• Eligible to participate in Uber's bonus program.
• May be offered an equity award & other types of compensation.
• Various benefits as detailed on Uber's careers page.