Executive Assistant - Career Opportunity!

Unclassified - Orlando, FL

Full-time - Entry Level

Orlando, FL

About the position

The Executive Assistant role is a pivotal position within our organization, particularly suited for individuals with a strong background in the real estate and investment sectors. This position requires a proactive and organized individual who can manage a variety of tasks efficiently. The Executive Assistant will be responsible for heavy scheduling and calendaring, ensuring that all meetings and appointments are coordinated seamlessly. This includes processing expense reports and making travel arrangements for both internal and external stakeholders attending conferences. In addition to scheduling, the Executive Assistant will provide comprehensive administrative support, which includes filing documents, managing travel logistics, and preparing marketing materials. The role demands excellent communication skills, as the Executive Assistant will be the main point of contact for various stakeholders. The ideal candidate will have experience in bookkeeping or accounting, as these skills are essential for managing financial documents and correspondence related to rental notices and collection of rental checks. The Executive Assistant will also coordinate international travel, including flights, hotels, and video conferences, making attention to detail and time management critical for success in this role. This position is not only about managing schedules but also about contributing to the overall efficiency and effectiveness of the office operations within the real estate and investment industry.

Responsibilities

• Manage heavy scheduling and calendaring for executives.
• Process expense reports and manage bookkeeping tasks.
• Coordinate travel arrangements for internal and external customers attending conferences.
• Provide administrative support including filing documents and managing travel logistics.
• Prepare marketing materials as needed.
• Serve as the main contact for scheduling and correspondence.
• Send out rental notices and collect rental checks.
• Coordinate international travel including flights, hotels, and video conferences.

Requirements

• Multiple years of experience in accounting or bookkeeping.
• Experience in coordinating schedules and meetings.
• Strong skills in processing expense reports.
• Proficient in managing travel arrangements for conferences.
• Excellent communication and writing skills.
• Strong time management and organizational skills.

Nice-to-haves

• Experience in the real estate or investment industry.
• Background in financial or property management.