Executive Assistant CEO and Office Manager

Consumers Energy - Chandler, AZ

Part-time,Full-time - Manager

Chandler, AZ

Utilities

About the position

The Executive Assistant to the CEO and Office Manager at Rogers Corporation plays a crucial role in providing comprehensive administrative support to the Chief Executive Officer (CEO) while managing the daily operations of the corporate office. This position is pivotal in ensuring smooth communication between the CEO, staff, and external stakeholders, thereby facilitating effective organizational functioning. The Executive Assistant will be responsible for managing the CEO's schedule, appointments, and travel arrangements, ensuring that all engagements are organized and executed efficiently. This role requires a high level of discretion and judgment, as the assistant will handle sensitive and proprietary business information, maintaining confidentiality at all times. In addition to supporting the CEO, the Executive Assistant will oversee the day-to-day operations of the office, which includes managing office supplies, equipment, and facilities. The role also involves planning and coordinating meetings, events, and other company activities, ensuring that all logistics are handled seamlessly. The Executive Assistant will coordinate the preparation for Board of Directors meetings, including the preparation of notices, schedules, and agendas, and will work on presentations by collaborating information from various sources. Timely and accurate information flow is essential, and the assistant will maintain confidential records and prepare reports, presentations, and correspondence as needed. This position also includes supervisory responsibilities, as the Executive Assistant will oversee other executive assistants, ensuring that the administrative team operates effectively and efficiently. The role may require flexibility to work evenings and weekends as needed, reflecting the dynamic nature of supporting a C-suite executive. Overall, this position is integral to the success of the CEO and the organization, requiring a proactive approach, strong organizational skills, and the ability to manage multiple priorities effectively.

Responsibilities

• Provide administrative support to the CEO, including managing schedules, appointments, and travel arrangements.
• Act as a liaison between the CEO and staff, and external stakeholders.
• Exercise discretion and judgment to ensure applicable private/proprietary business information is kept confidential.
• Manage the day-to-day operations of the office, including overseeing office supplies, equipment, and facilities.
• Plan and coordinate meetings, events, and other company activities.
• Coordinate and assist in preparing for the Board of Directors meetings, including preparation of notices, schedules, and agendas.
• Work on presentations, collaborating information from multiple sources.
• Manage information flow in a timely and accurate manner.
• Maintain confidential records and information.
• Prepare reports, presentations, and correspondence.
• Supervise other executive assistants.
• Perform other duties as assigned.

Requirements

• Bachelor's degree in business administration or related field, or equivalent work experience.
• 8+ years of experience as an executive assistant supporting C Suite executives.
• Strong calendar, travel, and expense management skills, including coordination of complex executive meetings and global travel.
• Ability to handle confidential material with discretion.
• Flexibility to work evenings and weekends as needed.

Benefits

• Access to developmental opportunities
• Top-notch benefits and incentive programs