Executive Assistant - CEO & CFO

$114,400 - $124,800/Yr

Blackstone Technology Group - Redwood City, CA

Part-time,Full-time - Senior

Redwood City, CA

Professional, Scientific, and Technical Services

About the position

The Executive Assistant will provide high-level administrative and organizational support to both the CEO and CFO at Blackstone Technology Group. This role is essential for ensuring the executives' effectiveness by managing their schedules, communications, and key projects. The ideal candidate will demonstrate professionalism, discretion, and a collaborative approach, acting as a trusted partner to the executives.

Responsibilities

• Coordinating and managing the complex calendars of the CEO and CFO, scheduling meetings, resolving conflicts, and ensuring efficient time management.
• Arranging domestic and international travel for the CEO and CFO, including detailed itineraries and necessary documentation.
• Acting as a liaison for internal teams and external stakeholders, handling communications and fostering productive relationships.
• Preparing and handling confidential documentation with a high level of discretion.
• Planning, collaborating on, and executing key events, leadership meetings, off-sites, and other executive functions.
• Working closely with board members and executive leadership to schedule, organize, and facilitate Board meetings.
• Compiling, organizing, and distributing Board decks and briefing materials to Board members ahead of meetings.
• Acting as the main point of contact for Board members, ensuring all inquiries and logistics are handled smoothly.

Requirements

• Minimum of 7 years as an Executive Assistant supporting senior executives.
• Experience coordinating Board meetings, managing Board materials, and liaising with Board members.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong multitasking and communication ability with a demonstrated capacity to prioritize effectively in high-pressure situations.
• High attention to detail and accuracy in all aspects of work, including scheduling, document preparation, and communication.

Nice-to-haves

• Experience supporting complex, cross-functional projects and initiatives.
• Prior experience in a corporate, finance, or technology industry.

Benefits

• Competitive hourly pay range of $55 - $60 per hour.
• Opportunity to work with senior executives in a dynamic environment.