Nature's Sunshine Products - Lehi, UT
posted 3 months ago
About the position
The Executive Assistant to the CFO and Legal team at Nature's Sunshine Products is a pivotal role designed to provide high-level administrative support to the company's executives. This position is essential for ensuring that the CFO, General Counsel, and CAO can efficiently accomplish critical tasks and initiatives that drive the company forward. The Executive Assistant will be responsible for managing Board of Director presentations and other communications, which requires a high degree of professionalism, discretion, and independent judgment. The role also involves providing organizational and clerical support for the Finance and Legal teams as needed, ensuring that all operations run smoothly and efficiently. In this role, the Executive Assistant will proactively manage meetings, appointments, and travel arrangements for the executives. This includes developing, coordinating, and managing agendas and action items for executive meetings, as well as ensuring that all necessary materials are prepared and organized. The position requires meticulous attention to detail, particularly in managing the collection, organization, and filing of financial and legal records. The Executive Assistant will also be responsible for the development, review, editing, and publication of all decks and communications for the Board of Directors and related committees, ensuring that all information is accurate and presented professionally. Additionally, the Executive Assistant will make all arrangements for the Company's annual shareholders meeting, coordinating with the Company's transfer agent to mail annual reports, proxy statements, and cards to shareholders. They will prepare paperwork for equity vests for current and former employees and Board of Director members, coordinate payment receipt with outside brokers, and manage wire transfer payments. The role also includes managing expense reports and related materials to ensure timely reimbursement of approved expenses. The Executive Assistant must be physically present in the Company's office in Lehi, Utah, Monday through Friday, to fulfill these responsibilities effectively.
Responsibilities
- Provides administrative support to the CFO, General Counsel, and CAO.
- Proactively manages meetings, appointments, and travel arrangements.
- Develops, coordinates, and manages agendas and action items for executive meetings.
- Manages the collection, organization, and filing of financial and legal records.
- Responsible for managing the development, review, editing, and publication of all decks and other communication for the Board of Directors and related committees.
- Makes all arrangements for the Company's annual shareholders meeting.
- Coordinates with the Company's transfer agent to mail annual reports, proxy statements, and cards to shareholders.
- Prepares paperwork for equity vests for current and former employees and Board of Director members.
- Coordinates payment receipt with outside brokers and shares disbursement with the transfer agent.
- Prepares NSP and Synergy wire transfer payments and maintains logs and files of all charges and supporting documentation.
- Manages expense reports and related materials to ensure timely reimbursement of approved expenses.
Requirements
- Solid verbal and written communication skills.
- Strong attention to detail and excellent organizational skills.
- Strong proficiency with Microsoft Excel, Word, and PowerPoint.
- Ability to multi-task and consistently meet or exceed deadlines.
- Demonstrated learning approach emphasizing problem-solving, anticipating issues, improving efficiency, and adding value.
- A proactive approach requiring minimal supervision, oversight, or direction.
- Prefer an associate's or bachelor's degree.
- Strongly prefer five-plus years of progressively responsible Executive Assistant experience, preferably at the corporate level, or an equivalent combination of education and experience.
- Prefer someone comfortable with numbers and with some financial concepts/principles background.
- Professional, collaborative, respectful of confidentiality, and a high degree of tact required.
