EXECUTIVE ASSISTANT - CFO

Norfolk Southern - Atlanta, GA

Full-time - Mid Level

Atlanta, GA

Rail Transportation

About the position

Norfolk Southern is seeking a highly skilled and proactive Executive Assistant to support the Chief Financial Officer (CFO). This role is essential for managing the CFO's daily operations and high-level initiatives, requiring exceptional organizational skills and the ability to handle confidential information effectively.

Responsibilities

• Expertly manage the CFO's calendar, scheduling meetings, appointments, and travel arrangements while efficiently prioritizing and resolving scheduling conflicts.
• Serve as the primary point of contact between the CFO and internal/external stakeholders, drafting, reviewing, and managing correspondence, including emails, reports, and presentations.
• Organize and prepare for meetings, including gathering necessary materials, setting agendas, taking minutes, and following up on action items.
• Coordinate detailed travel plans, itineraries, and logistics for both domestic and international travel.
• Maintain and organize electronic and physical files, ensuring the CFO has all necessary documents for meetings and engagements.
• Prepare and process expense reports in a timely and accurate manner.
• Handle office logistics, such as ordering supplies, managing vendor relationships, and overseeing maintenance of office equipment.
• Facilitate effective communication within the executive leadership team, ensuring alignment and clarity on priorities and deliverables.
• Plan and coordinate executive events, offsites, and meetings with key stakeholders.

Requirements

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Minimum of 5 years of administrative support experience, or in a similar role, preferably supporting senior-level executives.
• Experience with project management is a plus.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with discretion.
• Strong interpersonal skills and the ability to build relationships at all levels of the organization.
• Proactive problem-solving skills and the ability to work independently.

Benefits

• Competitive salary and performance-based bonuses.
• Pension Plan
• Comprehensive health, dental, and vision insurance.
• 401(k) with company match.
• Paid time off and holidays.
• Professional development opportunities.