Baystate Health - Springfield, MA
posted 3 months ago
This position entails executive assistant and administrative duties such as composing and typing complex correspondence, relaying confidential and urgent information, gathering and interpreting information to develop complex reports, maintaining departmental files and databases/mailing lists, updating the departmental website, assisting in processing payment for and monitoring of departmental budgets, creating complex spreadsheets and other documents, and representing the department in exchange of information. The role requires excellent organizational, interpersonal, communications/writing, project management, and customer service skills in serving multiple demands from internal colleagues, senior management, and colleagues/contacts outside of Baystate. The incumbent must manage multiple projects simultaneously, plan ahead, and initiate activities critical to the department. Creativity and flexibility are essential to adapt and respond effectively to the demands of the day, while also demonstrating the ability to work independently and as part of a team. Maintaining a professional image, integrity, and confidentiality of organizational proprietary information is crucial to ensure a positive image and foster a positive work environment. The incumbent is expected to perform other similar and related duties as assigned and routinely assist other administrative support staff within the division and department if time and priorities permit.