Executive Assistant - Chairman\u2019s Office

$50,024 - $100,048/Yr

American Express - New York, NY

Full-time - Entry Level

New York, NY

Credit Intermediation and Related Activities

About the position

The Executive Assistant in the Chairman's Office at American Express provides essential administrative support to the Chairman & CEO and collaborates closely with the Senior Executive Assistant. This role is pivotal in ensuring smooth operations within a dynamic and fast-paced environment, requiring a proactive and detail-oriented individual who can manage multiple tasks effectively while maintaining confidentiality and professionalism.

Responsibilities

• Assist the Senior Executive Assistant with day-to-day activities supporting the Chairman & CEO.
• Provide back-up calendar and travel management for the Chairman & CEO and primary calendar and travel management for the Vice President Assistant (VPA).
• Ensure timely preparation and processing of expense reports and invoices; review expenses submitted to the Chairman's Office for approval and highlight any out of policy spend.
• Manage conference room reservations, distribution lists, and assist with timekeeping/payroll, processing invoices, ordering supplies, etc.
• Assist with special events, projects, and initiatives.

Requirements

• 3+ years of previous experience as an Executive Assistant to a senior leader.
• Proven ability to work within deadlines in a fast-paced, dynamic environment and execute across multiple initiatives/tasks.
• Strong sense of integrity for using discretion and maintaining confidentiality with sensitive information.
• Motivated, proactive team player with the ability to interact with colleagues at all levels of a diverse, global organization.
• Excellent verbal and written communication skills.
• Strong attention to detail with emphasis on accuracy, quality, timeliness, follow through, and sense of urgency in executing.
• High proficiency in Microsoft PowerPoint, Excel, Word, and Outlook, and willingness to learn new technology.
• Ability to work well under pressure without losing composure and professionalism.

Benefits

• Competitive base salaries
• Bonus incentives
• 6% Company Match on retirement savings plan
• Free financial coaching and financial well-being support
• Comprehensive medical, dental, vision, life insurance, and disability benefits
• Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
• 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
• Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
• Free and confidential counseling support through our Healthy Minds program
• Career development and training opportunities