Executive Assistant - Chairmans Office

$50,024 - $100,048/Yr

American Express - New York, NY

Full-time - Mid Level

New York, NY

Credit Intermediation and Related Activities

About the position

The Executive Assistant in the Chairman's Office at American Express provides essential administrative support to the Chairman & CEO, ensuring smooth operations within a dynamic and fast-paced environment. This role involves managing calendars, travel arrangements, expense reports, and assisting with special projects, making it integral to the success of the executive team.

Responsibilities

• Assist the Senior Executive Assistant with day-to-day activities supporting the Chairman & CEO.
• Provide back-up calendar and travel management for the Chairman & CEO and primary calendar and travel management for the Vice President Assistant (VPA).
• Ensure timely preparation and processing of expense reports and invoices; review expenses submitted to the Chairman's Office for approval and highlight any out-of-policy spend.
• Manage conference room reservations, distribution lists, and assist with timekeeping/payroll, processing invoices, ordering supplies, etc.
• Assist with special events, projects, and initiatives.

Requirements

• 3+ years of previous experience as an Executive Assistant to a senior leader.
• Proven ability to work within deadlines in a fast-paced, dynamic environment and execute across multiple initiatives/tasks.
• Strong sense of integrity for using discretion and maintaining confidentiality with sensitive information.
• Motivated, proactive team player with the ability to interact with colleagues at all levels of a diverse, global organization.
• Excellent verbal and written communication skills.
• Strong attention to detail with emphasis on accuracy, quality, timeliness, follow-through, and sense of urgency in executing tasks.
• High proficiency in Microsoft PowerPoint, Excel, Word, and Outlook.

Benefits

• Paid parental leave
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Retirement plan