Executive Assistant, Chief Administrative Officer Team

HarbourVest Partners - Boston, MA

Full-time - Senior

Hybrid - Boston, MA

Securities, Commodity Contracts, and Other Financial Investments and Related Activities

About the position

For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking. In our collegial environment that's marked by low turnover and high energy, you'll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences. We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm. HarbourVest is an equal opportunity employer. This position will be a hybrid work arrangement, with a minimum of 3 days per week in the office.

Responsibilities

• Calendar management
• Meeting planning, both virtual and in-person, with internal and external parties, frequently across multiple geographies
• Support the creation of presentations, agendas, minutes and other team meeting materials
• Routine administrative activities including organizing, routing and electronic retention of correspondence
• Coordinate domestic and international travel arrangements
• Prepare expense reimbursement reports
• Other responsibilities as required

Requirements

• Demonstrated experience interacting confidently and confidentially with all levels of stakeholders
• Motivated, self-starter with the ability to work independently as well as part of a high-performing team
• Ability to build and foster strong working relationships with peers across functions and geographies
• Problem solving skills with a bias for action leveraging data, technology applications and other tools
• Minimum of 10 years' experience supporting senior management

Nice-to-haves

• Financial services or law/accounting firm experience helpful but not required
• Notary Public a plus