Executive Assistant/Chief of Staff

$75,000 - $75,000/Yr

The Sanford Firm - Dallas, TX

Full-time - Entry Level

Dallas, TX

About the position

The Executive Assistant/Chief of Staff at The Sanford Firm is a pivotal role designed to provide high-level administrative support to the Managing Attorneys. This position is essential for ensuring smooth daily operations within a fast-paced employment law firm. The ideal candidate will be organized, proactive, and professional, acting as a gatekeeper and managing multiple tasks efficiently while maintaining a high level of discretion and confidentiality.

Responsibilities

• Manage the Managing Attorney's calendar, scheduling meetings, conferences, and travel arrangements.
• Act as the primary point of contact between the Managing Attorney and internal/external parties.
• Prepare and organize documents for meetings, including agendas, minutes, and follow-up items.
• Compile data and create reports as requested.
• Handle confidential information with the utmost discretion.
• Assist in managing client relationships and communications on behalf of the Managing Attorney.
• Coordinate office operations and administrative support activities, ensuring smooth daily operations.
• Draft correspondence and memos as needed.
• Monitor and prioritize emails, phone calls, and other forms of communication.
• Assist in organizing firm-wide events, client meetings, and team-building activities.
• Oversee special projects and assignments from start to completion.
• Possible minimal accounting responsibilities; however, no accounting background required.

Requirements

• Bachelor's degree in business administration or a related field (preferred but not required).
• Minimum of 3-5 years of experience as an Executive Assistant, preferably in a legal environment.
• Excellent verbal and written communication skills.
• Strong organizational skills with a keen attention to detail.
• Ability to manage multiple projects simultaneously and meet deadlines.
• High level of professionalism and ability to maintain confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with legal terminology and procedures is a plus.
• Familiarity with financial operations is a plus.
• Problem-solving mindset and ability to work independently.

Nice-to-haves

• Familiarity with legal terminology and procedures is a plus.
• Familiarity with financial operations is a plus.

Benefits

• Competitive salary based on experience.
• Health insurance stipend.
• Paid time off and holidays.
• Opportunities for professional development.