Destination Marketing Association International - Washington, DC
posted about 1 month ago
Full-time - Entry Level
Remote - Washington, DC
Personal and Laundry Services
About the position
The Executive Coordinator provides comprehensive, confidential support to the Chief Operating Officer (COO) at Destinations International, ensuring the smooth management of daily operations and strategic initiatives. This role involves detailed calendar coordination, meeting preparation, administrative management, communication oversight, and assistance with special projects, enabling the COO to focus on organizational goals by expertly handling essential tasks.
Responsibilities
- Coordinate and optimize the COO's schedule by managing appointments and organizing meetings.
- Prepare agendas, gather necessary documents, and manage logistics for meetings led by the COO.
- Serve as the COO's primary point of contact, managing and prioritizing emails, calls, and correspondence.
- Handle essential administrative functions such as document preparation and data entry while ensuring confidentiality.
- Support the COO with special projects, research, and data analysis to ensure efficient execution of initiatives.
- Prepare regular reports, presentations, and documents to keep the COO informed on key metrics and project progress.
- Identify opportunities to streamline administrative processes to enable the COO to focus on strategic priorities.
Requirements
- Associate's degree or higher in Business Administration, Communications, or a related field, or equivalent experience.
- 3-5 years of executive-level support experience.
- Proven experience in project coordination and/or administrative management.
- Strong command of Microsoft Office Suite and virtual meeting platforms.
Nice-to-haves
- Familiarity with CRM systems, analytics tools, or data management.
Benefits
- PTO
- Sick leave
- Paid holidays
- 401K
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- AD&D insurance
- Disability insurance
