Executive Assistant (Commercial)

$111,000 - $124,000/Yr

Ardelyx - Chicago, IL

posted 3 months ago

Full-time - Mid Level
Remote - Chicago, IL
Chemical Manufacturing

About the position

Ardelyx is seeking a dedicated and proactive individual to provide support to the Commercial Organization, specifically to the Chief Commercial Officer (CCO). This role is crucial in ensuring the smooth operation of administrative and operational activities within the commercial team. The successful candidate will coordinate closely with the Executive Assistants to the Chief Executive Officer and Chief Financial and Operations Officer, as well as various administrative and operational personnel, to support the organizational needs of the company. This includes proactively responding to meeting requests, organizing day-to-day activities, and coordinating meetings and travel arrangements for the CCO and other members of the Commercial Leadership team as necessary. In addition to managing the CCO's expense reports, the role will also involve providing ad hoc support to the Legal, Compliance, Executive Leadership Team (ELT), Commercial, and Corporate Development functions. The ideal candidate will possess excellent organizational skills, a proactive mindset, and the ability to prioritize tasks effectively in a fast-paced and dynamic environment. A positive attitude and the ability to think critically and solve problems will be essential for success in this position.

Responsibilities

  • Planning and directing all administrative and operational activities for the Chief Commercial Officer (CCO)
  • Coordinating with the Executive Assistants to the Chief Executive Officer and Chief Financial and Operations Officer
  • Supporting organizational needs by responding to meeting requests and organizing day-to-day activities
  • Coordinating meetings and travel arrangements for the CCO
  • Managing expense reports for the CCO
  • Providing support to other members of the Commercial Leadership team as necessary
  • Offering ad hoc support to the Legal, Compliance, ELT, Commercial, and Corporate Development functions

Requirements

  • 5+ years of proven work experience as a Senior Executive Assistant, Executive Administrative Assistant, or similar role
  • BA/BS degree
  • Knowledge of office procedures
  • Extensive experience with office management systems, PowerPoint, and MS Office
  • Familiarity with online calendars and cloud systems
  • Exceptional communication skills with excellent interpersonal, verbal, and written communication skills
  • Experience exercising discretion and confidentiality with sensitive company information

Benefits

  • 401(k) plan with generous employer match
  • 12 weeks of paid parental leave
  • Up to 12 weeks living organ and bone marrow leave
  • Equity incentive plans
  • Health plans (medical, prescription drug, dental, and vision)
  • Life insurance and disability
  • Flexible time off
  • Annual Winter Holiday shut down
  • At least 11 paid holidays
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