Executive Assistant Coordinator

$75,700 - $123,100/Yr

University of California - San Francisco, CA

Full-time - Entry Level

San Francisco, CA

Educational Services

About the position

The Executive Assistant Coordinator provides essential administrative support to two senior leaders at UCSF/UCSF Health, facilitating the achievement of strategic and operational goals. This role involves managing calendars, coordinating projects, organizing events, and collaborating with the HR administrative team to ensure effective operations. The position requires discretion, confidentiality, and strong problem-solving skills to navigate various administrative tasks and support the leaders effectively.

Responsibilities

• Manage and administer the operations of senior leaders and their teams.
• Coordinate projects and programs to support strategic goals.
• Manage calendars, meetings, agendas, and materials.
• Assist with project management and event organization.
• Collaborate with the HR administrative team on goals and projects.
• Perform short- and long-term planning for the organization.

Requirements

• Bachelor's degree in a related area or equivalent experience/training.
• 3-5 years of progressively responsible project management/admin/executive assistant experience.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Excellent interpersonal skills including verbal and written communication, active listening, and critical thinking.
• Knowledge of various administrative operational activities such as event planning and project coordination.
• Ability to maintain discretion and confidentiality.

Nice-to-haves

• Thorough knowledge of university rules and regulations, processes, and procedures for budget and personnel management.
• Solid knowledge of common University-specific computer application programs.
• Thorough knowledge of financial analysis and reporting techniques.

Benefits

• Competitive salary range of $75,700 - $123,100 annually.
• Opportunities for professional growth and continuous learning.
• Comprehensive benefits package including health insurance and retirement plans.