Executive Assistant- Corporate Business Development

Hackensack Meridian Health - Edison, NJ

Full-time - Mid Level

Edison, NJ

Hospitals

About the position

The Executive Assistant at Hackensack Meridian Health plays a crucial role in supporting the leadership team by managing administrative tasks, enhancing efficiency, and ensuring effective communication within the organization. This position requires a proactive individual who can work independently, demonstrating high levels of discretion and business acumen in a fast-paced environment. The Executive Assistant is responsible for managing calendars, correspondence, and travel arrangements, while also acting as a liaison between executives and various stakeholders.

Responsibilities

• Manage calendar and schedule for leadership, aligning with key priorities.
• Apply time management principles to enhance leaders' effectiveness.
• Review calendar and activities with leaders as appropriate.
• Manage mail and email, prioritizing relevant correspondence.
• Research and follow up on incoming messages and issues addressed to the leader.
• Act as a liaison between the executive and various parties.
• Screen and field phone calls, resolving inquiries as appropriate.
• Conserve executive's time by drafting correspondence and collecting information.
• Utilize advanced Microsoft Office skills to prepare professional documents.
• Proofread work for accuracy and coordinate changes as needed.
• Ensure the executive is well-informed with necessary documentation and analyses.
• Attend meetings, take minutes, and follow up on action plans.
• Arrange meetings, trainings, and special events with minimal direction.
• Execute travel arrangements including accommodations and itineraries.
• Represent the executive internally and externally, enhancing guest relations.
• Build productive cross-functional relationships across the organization.
• Act as leader's proxy or project manager as assigned.
• Lead functional/work projects, including budget preparation and tracking.
• Train new administrative assistants and delegate tasks as needed.
• Measure and improve processes and services within the department.

Requirements

• High School diploma or GED required.
• Minimum of 10 years of experience in a related field.
• Minimum of 2 years working for top-level executives.
• Proficient in Microsoft Office Applications (Outlook, Excel, PowerPoint).
• Exceptional oral and written communication skills.
• Strong problem-solving skills and organizational skills with attention to detail.
• Ability to prioritize and work independently on various tasks.
• Ability to take initiative and handle stressful situations.

Nice-to-haves

• Associate's or Bachelor's degree preferred.

Benefits

• Competitive salary range of $68.5K - $86.7K per year.
• Comprehensive health benefits.
• Supportive work culture focused on collaboration and community.