Executive Assistant - Corporate Development

About the position

The Executive Assistant is responsible for providing administrative support to multiple executives including projects, complex calendar management, event planning, and domestic/international travel arrangements. This position is part of the Corporate Development group and will be located onsite in our Washington, DC office.

Responsibilities

• Expertly deliver heavy calendar management, architect and execute needs for worldwide department meetings to include logistics/securing conference room(s), set-up video conferencing/media, arrange, gather and distribute meeting materials, recordings and other collateral
• Provide a seamless communication bridge between executives and internal departments, demonstrate executive presence, leadership, and a keen sense to maintain credibility, confidentiality, discretion, and trust
• Manage and maintain multiple departmental databases, management files, and other electronic filing systems
• Manage invoice approval and submission process for multiple vendors
• Collaborate with and provide back-up support to the Corporate Development Executive Assistant when needed, which includes calendar management, travel scheduling, conference planning and meeting logistics

Requirements

• Bachelor's degree preferred or equivalent experience; HS diploma required
• 5+ years of successful experience as an Administrative Assistant/Executive Assistant, including substantive project management experience
• Ability to maintain complete confidentiality regarding sensitive information
• Tech savvy and highly proficient in Microsoft Office Suite (Teams, Outlook, Word, Excel, PowerPoint); excellent PowerPoint graphics/presentation skills are necessary
• Demonstrated ability to engage and communicate comfortably and effectively with individuals in a wide range of functions, and at a wide range of levels, throughout the organization
• Track record of success working on a fast-paced team with flexibility quickly pivot and address unexpected matters for individuals in various time zones

Nice-to-haves

• Supporting global organizations
• Prioritizing and managing multiple projects / tasks
• Partnering with other administrative professionals to manage competing needs and schedules

Benefits

• Paid time off
• Medical/dental/vision insurance
• 401(k) to eligible employees
• Bonus/incentive pay