Executive Assistant & Corporate Secretary

About the position

The candidate will support the President/CEO and other Executive leadership as needed. The individual must be results-oriented and have the ability to effectively prioritize workflow.

Responsibilities

• Perform all duties associated with supporting the office of the President & CEO to include calendar management and scheduling of meetings.
• Act as a confidential assistant to the President & CEO in all matters and maintain the highest degree of discretion and responsibility for handling confidential information.
• Serve on Freedom Bank Foundation and assist in planning events and distributing funds to approved charities.
• Gather documents to prepare for meetings using OnBoard (meeting agenda software).
• Coordinate travel arrangements for Executives.
• Assist Board Chair and Board Committee Chairs with meeting preparation, logistics and report distribution.
• Maintain attendance of board members at all meetings.
• Aggregate and maintain meeting minutes for Board, Executive, Corporate Governance, and other meetings as needed.
• Serve as back-up for managing distribution of press releases.
• Other duties as assigned.
• Fulfilling Corporate Governance related matters.
• Take on special interest project on an as needed basis.
• Designated as point of contact for interactions with AST and primary contact for shareholders and broker inquiries related to stock issuances, exercise of options and related recordkeeping.
• Liaison for Federal and State Examiners & internal auditors and assist in the preparation and responses.
• Schedule proxy, annual report generation and annual meetings.
• Maintain director files and Annual Reg. O forms.

Requirements

• Minimum of 3 years of experience as an executive assistant.
• Excellent written communication skills.
• Excellent organizational skills.
• Excellent time management skills.
• Attention to detail.
• Must be tech savvy and be proficient in Word, Excel, PowerPoint, and Adobe Acrobat.
• Knowledge of OnBoard (or other meeting software) a plus.
• Strong analytical and problem-solving skills.
• Dependable and flexible to work when there is a business need.
• Able to work in fast paced environment and handle frequent interruptions.